2018 Program Committee Update: What Happens During the January Meeting?
Following our meeting earlier this month—and building on the ARCHIVES*RECORDS 2018 theme of “Promoting Transparency,” the Program Committee is happy to share more information on our session selection process.
Meg Tuomala, SAA Program Committee Co-chair
Purpose and Process
Every year in early January the program committee meets at the SAA offices in Chicago. This meeting is a three-day, in-person meeting where we make discuss proposals as a group and make decisions on the education sessions that will be offered at the annual meeting. More on how the committee approached the review process can be found in the January/February issue of Archival Outlook.
Because SAA is meeting with CoSA and NAGARA this year, the committee is composed of 15 members from all three organizations. Additionally, there are three co-chairs, one representing each organization.
- Debbie Bahn (NAGARA co-chair)
- Lisa Speer (CoSA co-chair)
- Meg Tuomala (SAA co-chair)
- Barrye Brown (SAA)
- Catherine Carmack (NAGARA)
- Dorothy Davis (CoSA)
- Kate Donovan (SAA)
- Matthew Francis (SAA)
- Brad Houston (SAA)
- Christina Orozco (SAA)
- Arian Ravanbakhsh (NAGARA)
- Dennis Riley (CosA)
- Sara Seltzer (SAA)
- Kristopher Stenson (NAGARA)
- Mitch Toda (SAA)
- Joyce Gabiola (ex-officio, 2019 co-chair)
- Rachel Winston (ex-officio, 2019 co-chair)
SAA Staff Support
This meeting would not be possible without SAA staff. Here are just a few examples of the expertise and support that they offer to the Program Committee during the meeting.
Felicia Owens, SAA’s Governance Coordinator, plans all meeting logistics and makes sure the committee is well fed and comfortable in Chicago. She takes notes during the meeting to help with follow-up communications and messaging.
Matt Black, SAA’s Web and Information Systems Administrator, runs the meeting technology. In addition to getting committee members all of the proposal rankings and documentation we need in advance of the meeting, he runs ad hoc reports on session topics, proposers, session types, and other numbers throughout the meeting. This is integral to ensuring that the program is balanced and that we’re staying on track and hitting our mark.
Carlos Salgado, Manager of SAA’s Service Center, is on hand to help wherever and whenever needed. He takes notes during the meeting to help with follow-up communications and messaging, and plays a major role in facilitating all of the notifications that are sent to session proposers and speakers post-meeting.
Nancy Beaumont, SAA’s Executive Director, keeps the meeting on track and provides expert advice and guidance when the committee can’t seem to come to consensus on the discussion at hand. Her years of experience planning SAA’s annual meetings are an invaluable asset to the Program Committee. Nancy ensures that the meeting is focused, that our discussions move the program forward, and that our main goal—leaving Chicago with the program drafted—is met.
Johnny Hadlock from NAGARA and Barbara Teague from CoSA were also on hand this year to ensure that the needs of their memberships were represented and met.
Outcomes and Highlights
During our three days together we selected 72 education sessions and a handful of alternate sessions for the Joint Annual Meeting. This year we will offer a dedicated records management track and, as in past years, we have reserved a handful of spots for pop-up sessions. Look for a call for pop-up proposals later this spring.