By Michelle Light and Tanya Zanish-Belcher
We have received several questions about how SAA makes statements, how the most recent statements came into being, and how SAA members might become more involved in initiating statements. We are glad to see so much interest and hope this post will answer some of these questions. This will be the first of several blog posts on SAA’s advocacy efforts. Look for information about how you can be involved coming shortly!
The SAA Council (or its Executive Committee, which includes the President) may take a position on an issue of importance to the profession or the association. The Council is SAA’s elected governing body. Other groups and sections within SAA are not empowered to take action in the name of SAA without specific prior authorization from the Council. (See the Governance Manual for more information.)
The Council has determined that SAA will voice a position, make a statement, or take other action only on issues that are related directly to archives and archival functions. Priority advocacy issues are outlined in SAA’s Public Policy Agenda. The Council limits action to archival issues because SAA represents a diverse group of members with multiple perspectives and because SAA does not have the resources to gather a consensus of membership on a wide range of issues. (See SAA’s Criteria for Advocacy Statements for more information.)
Recently the SAA Council issued the SAA Statement on Executive Order Restricting Entry into the United States by Individuals from Seven Muslim-Majority Countries. In this case, an SAA member requested on the SAA Leader listserv that the Council make a statement opposing the executive order. The member cited a situation in which her work colleague was negatively affected by the order. After this initial call for action, other SAA members forwarded to the Council and/or the SAA Leader discussion list more examples of the negative impact of the executive order on individual archivists (because of their country of origin or immigrant status), on archival research, and on the free exchange of information and ideas. In addition, more than 75 SAA leaders of sections and other component groups emailed the SAA Leader listserv in support of the Council taking action.
Simultaneously, SAA was reviewing statements issued by allied organizations, such as the American Library Association (ALA), the Association for College and Research Libraries (ACRL), the Association of Moving Image Archivists (AMIA), the Association for Research Libraries (ARL), the American Society for Information Science and Technology, and the American Historical Association (AHA).
After reviewing member comments and examples, consulting with the chair of the Committee on Public Policy, and reviewing the Council’s criteria for advocacy statements, a subgroup of Council members drafted a statement for the Council to discuss as an urgent matter. The Council vigorously debated making a statement. In the end, we decided it was in the best interests of our members to stand with our members who are facing discrimination or whose archival research is in jeopardy because of the executive order. The Council called attention to how the executive order is at odds with aspects of SAA’s Core Values of Archivists. After we discussed the proposed statement, it was revised and shared broadly. This statement is now available on the SAA website, along with our other position statements, statements, and issue briefs.
As part of this process, many individuals expressed an interest in participating in this kind of advocacy work. We encourage members, and especially sections, to engage in the advocacy process and to work on compiling and researching information to support well-informed, balanced issue briefs and statements. To suggest that SAA take action on an advocacy issue, individuals and groups will have the most success if they follow the Procedures for Suggesting SAA Advocacy Action. The procedures ask you to provide an overview of the issue, explain why the issue is important to archives and archivists, and consider the pros and cons of SAA taking a stand. Most issues should be referred to the chair of the Committee on Public Policy. This Committee conducts research on public policy issues and provides strategic advice to the Council about SAA’s positions and statements. The Committee on Public Policy is responsible for drafting the issue briefs outlined in the Public Policy Agenda. Sometimes, however, an issue requires a more timely response, and a brief statement is more appropriate than a well-researched issue brief. In these urgent cases, members or groups should contact the Executive Director or the SAA President with their request. The SAA President, Executive Committee, or Council may choose to seek advice from the Committee on Public Policy or other groups before responding.
If SAA chooses not to take action or make a statement on an issue, SAA sections and other component groups may still make efforts to educate members and others about the issue, even if they are not authorized to take a stand on behalf of SAA. For example, the Oral History Section sought to educate archivists about the issues surrounding the controversial Belfast Project/Boston College Subpoena Case. The Issues & Advocacy Section maintains a blog with several informative posts about a variety of issues, and also provides a way to suggest an advocacy issue.
SAA will continue to work with a variety of individuals, groups, and allied organizations to ensure that we advocate on issues of importance to archives and archivists, especially those outlined in SAA’s public policy agenda. In the coming weeks and months, SAA’s Committee on Public Policy will examine in depth the impact of the current Administration’s recent decisions on numerous issues affecting our work as archivists. These include questions of continuing access to federal data, transparency and accountability of government, adherence to federal records management regulations, privacy, and more.