Category Archives: Annual Meeting

Planning for D.C.

It’s only two weeks to the joint CoSA/NAGARA/SAA meeting and we are thrilled to announce that this will be our largest meeting ever. My compliments to the Host and Program committees for creating excellent programs and activities for conference attendees.

Here are a couple of quick suggestions to insure that you have a great time in D.C.

1. Remember to use the conference app to keep track of your schedule and to share it with your friends.

2. Get to sessions early. Some will fill quickly. Use all of the chairs; even those in the front. Don’t sit or stand in the aisles as that is a fire hazard.

3. If you decide to leave a session leave as quietly as you can and don’t let the door slam. The same goes if you enter a session that is already in progress.

4. Read the Host Committee blog. There’s great information on places to visit, information on getting around D.C. and information on D.C. Restaurant Week, which will be taking place at the same time as the conference. Many restaurants have fixed price menus or discounted specials. Take a chance on a new cuisine or a restaurant that is new to you.

5. Take time to say hello to a first time attendee and welcome them to the conference. A brief chat could turn into an opportunity to learn something new, exchange ideas or start a friendship that continues long after the conference.

6. Make sure to visit the exhibit hall during the conference and thank the vendors for supporting the Society and its members. Also, I along with incoming president Kathleen Roe and incoming Vice President-President Elect Dennis Meissner will be in the Office Hours booths (812 and 814) from 5:30-6:30pm on Thursday, August 14th. SAA Council members will be in the Office Hours booths on Friday, August 15th from 12:15-1:15. Come by and say hello.

7. Take time to thank SAA and CoSA staff as well as Program and Host Committee members for their hard work in creating a successful conference.

8. Finally, pack your patience. While it is wonderful that we will have nearly 2000 attendees it means that lines will be long, sessions will be crowded and walkways will be full. Also remember that the weather in DC can be quite interesting. Remember to bring rain gear for unexpected summer storms, comfy clothing and shoes, and wraps, jackets or sweaters for cold conference rooms.

More information will be forthcoming through In the Loop and the SAA website. I’m looking forward to seeing you there.

Our Continuing Experimentation to Improve Our Annual Meeting

This post was written by council member Michelle Light with assistance from council member Tim Pyatt. I thank them and the other members of Council made suggestions for this post and who have responded to questions and concerns from section and roundtable leaders about forthcoming changes for the 2015 annual meeting.

In 2013 the SAA Annual Meeting Task Force submitted a thoughtful and forward thinking report that gave the Society a number of recommendations for improving our annual meeting. If you haven’t read the report, you should! Continue reading

A Special Announcement from the Program Committee Co-Chairs for the 2014 Joint Conference

Hello all,

Your pleas have been heard!!! Here is a special announcement from the 2014 Program Committee as well as some answers to some of the more frequently asked questions about session proposals.

As the co-chairs of the 2014 Program Committee, we were asked to prepare a blog post before the session proposal due date. First: we need to let you know that the deadline has been extended to midnight, CDT, October 7! In pondering what we might write, it seemed that a promo piece asking people to submit sessions wouldn’t be all that useful (you know we want you to submit proposals, right?) so we decided to prepare a FAQ.  In no particular order, here are some of the questions we’ve been fielding—and answers we’ve been giving!—as proposals have started to come in. Many kudos to René Mueller of the SAA staff for doing most of the heavy lifting on the writing; we’ve stolen a lot of her answers.  If you have other questions that aren’t answered here, you can reach the three of us at conference@archivists.org. –Jami (COSA), Rachel (NAGARA), and Arlene (SAA). Continue reading

Top Ten Reasons People Don’t Submit Session Proposals for the SAA Conference

10. They have an idea but think they can’t find others to be on the panel.

We can help you find potential speakers. Just ask for help.

9. They think no one will be interested in their topic.

You’ll never know unless you submit. And you might find a bunch of people are interested.

8. They think only SAA Fellows and big wigs can present.

Program Committees look at more than just the presenters. Continue reading

We Are SAA!

It’s been a very interesting transition becoming president of the Society of American Archivists. I joke about my second full time job and the joys of balancing my paid position with my unpaid one. I have people genuflecting and asking if they should call me “Madame President”. (I tell them to just call me “Danna”) I also hear from people who think that I am SAA and that they have no voice in the activities and plans of the Society. I am here to tell you that is absolutely incorrect. Continue reading

Internships, Privilege and SAA: A Council Member Responds

Michelle Light is the Director of Special Collections at the University of Nevada Las Vegas. She is also a second year member of SAA Council.  Though her comments in response to the discussion of Jackie Dooley’s presidential address are a bit long, they are thoughtful and detailed and compelling. I hope you will read and comment. Continue reading

Go ahead, let me have it!

My SAA presidential address, Feeding Our Young, has generated quite a firestorm on Twitter. My aim was to provoke discussion within the Society and the profession about these issues, and it looks like I succeeded! I also wanted to throw down the gauntlet to the SAA leadership (of which I’m no longer a formal member as of 3.5 hours ago, but that doesn’t mean I’ll be tuning out) to find a way to address the jobs issue, broadly raise the awareness of  members who may not know how tough things are out there, and various other things.

No doubt some of you out there have reactions but aren’t on Twitter. Or maybe you want to utter more than 140 characters’ worth of response. Anyway, if you’d like to say something to me, or to your colleagues, here’s a place to do it.

Fire away! — Jackie

P.S. I’ll be talking to the SAA office about getting the talk posted somewhere on the website.

Woo hoo! It’s NOLA time!

Greetings from beautiful New Orleans!! Archivists are beginning to gather, and soon we’ll outnumber the ever-presented inebriated throngs on Bourbon Street. :) I got here late last night after having a malfunctioning airplane grounded at DFW so am glad to have made it intact.

If you’re here already, welcome to the CoSA/SAA Joint Annual Meeting! And if you’re en route or not hitting the road quite yet, safe travels!

Agenda for the AMTF forum in New Orleans

Yesterday Kathy Marquis, co-chair of SAA’s amazing Annual Meeting Task Force, posted to the group’s web page a note about what’ll be happening at the AMTF’s public forum on next Wednesday, 15 August, when we’re all gathered in New Orleans. Her post gives you all the details, so have a look.

Here’s what I’d like to highlight: Most of the forum will consist of small group discussions about how SAA should follow up on the TF’s recommendations  in the following areas:

  • What sort of networking opportunities, both structured and unstructured, would you find valuable at the Annual Meeting?
  • We’re already implementing a variety of popular new session formats, such as lightning rounds and unconferences. What others would you like to see offered? See the call for proposals for the 2014 conference for a list of some of the possibilities being encouraged for next year. Which ones work the best for you?
  • Is it important to try to shorten the Annual Meeting in order to help attendees save on their expenses for the week? And if it is important, where should we cut back? Fewer sessions? Shorter sessions?
  • How should we approach offering some of the meeting content online to enable remote participation? Which types of session are the most important to make available? Section and roundtable meetings? Some of the dozens of education sessions? Plenaries? Perhaps live-streaming of the business meeting? SAA will have to factor in the cost of each methodology and set priorities. We’ll need to get the sense of the membership regarding what you need the most.

And be sure to have a look at the document that Council will be considering next Monday that may determine our priorities for making changes of all kinds to future Annual Meetings. Any and all comments on that are welcomed.

See you all soon!

In the Wings

And now, heeeeeere’s your incoming SAA President, who will take office on Saturday 17 August. Let’s have a big round of applause for Danna Bell-Russel!

Continue reading