Category Archives: Advocacy

Statement on the Use of Non-government Email Accounts for the Conduct of Public Business

Over the last few weeks, substantive press attention has been focused on the use of a non-government email account by Hillary Rodham Clinton during her tenure as U.S. Secretary of State. We all understand there are many layers of reasons for the press focus on this particular issue at this time. Nonetheless, there is an essential issue of concern to archivists here, and I asked the Committee on Advocacy and Public Policy to develop recommendations for the SAA Council to consider as a statement on the use of non-government email accounts by officials conducting public business. After reviewing the group’s recommendations, the Council has agreed to issue the statement now available on the SAA website at: http://www2.archivists.org/news/2015/statement-on-use-of-non-government-email-accounts-for-the-conduct-of-public-business?

I’ve already heard from members about this needing to be done in a more timely way, and I’m sure I will hear from those among us who feel the content should be different. I understand that commentary and encourage those who have comments to share them with me—it is truly part of the democratic process to give voice to your concerns, however “traditional” or “trite” some may think it is for me to say that. Nonetheless, after many, many years as an adult in this society who votes and watches my local, state, and federal government with responses ranging from pride (yes, it does happen sometimes!) to relief, amazement, and on to bewilderment and apoplectic anger, I remain a firm believer in what democracy CAN be. As a parent at my daughter’s school once said, it can be messy and chaotic to make decisions.

That seems to have happened in this case—it has taken longer than you or any of us in leadership would have wanted. I’ll work harder to see if we can expedite statements in the future. We are also working with our very good partners and colleagues in the Council of State Archivists and the National Association of Government Archives and Records Administrators to develop a fuller collaborative statement that can provide a basis for our position as archivists on this issue in the future.

And there certainly is a future for this issue. Just as a personal exercise, check out how many of your own government officials are conducting public business from personal email, Facebook, or Twitter. My own beloved city councilman (he gives me faith in democracy) uses a personal email, an issue that got a “Wow, I need to stop that right now” from him.

Further, I realized that although SAA is not a government agency, I have been using a personal gmail account that I set up solely for my “presidential” business. In the tradition of “people in glass houses,” I’ve asked the SAA Office to set up an email account for me (and for future presidents should they choose to use it). I’ll ensure that email constituting “records” is transferred, and will apply, as other presidents have, the SAA records retention schedule at the end of my presidency.
More issues and thoughts on this? Here’s where you can now reach me:

president@archivists.org

I encourage you to contact me now or in the future.

Call to Action #6: Voices from the Archives

One of the wonderful things about archival records is that they can “give voice” to people from the past:  a civil rights activist from Alabama, a farm wife from Kansas, a Chicano politician from Texas, a World War I pilot, a factory worker from Detroit, a fly fisherman from Montana, a schoolchild in Alaska.  What amazing voices exist in your archives?

This month we hope you’ll share some examples of individuals from the past who have a unique, surprising, or very compelling story to tell.  They need not be “famous.” In fact, we hope you will tap into the diversity of voices and experiences that our records represent — the people who might normally go unheard but who have compelling stories that we can share.

Please take time in March to share with us at least one “voice” from your archival collections.  Keep it simple and concise.  In just a paragraph (or two), tell us the highlights of the individual’s life or role and indicate why you think his/her voice is important.  You may want to include a quotation or photo if it helps to tell the story.  Here’s the website link:
http://www2.archivists.org/living-dangerously/voices-from-the-archives

After you’ve submitted the story through the SAA website, think about how you can share this person’s life with others — maybe via a Facebook or blog post to your users, tweeting quotations from a diary, engaging a journalist to do an article in your local newspaper.  Find a way yourself to give voice to the incredible people in your archival “neighborhood”!

Addressing Archival Issues: University of Oregon Records Release–and Beyond

In response to several member requests for SAA to consider commenting on the recent incident relating to the release of records at the University at Oregon, I sought advice from several groups, the Council discussed options, and we reached agreement on a response. For background on the issue and the Council’s response see http://www2.archivists.org/news/2015/saa-response-to-member-request-re-university-of-oregon-records-release-incident

I’m gratified to hear from members when they think that SAA should make a statement or respond to a current situation, as well as their thoughts on what we do or don’t “say.” Each situation that emerges poses challenges when a response is requested on behalf of SAA rather than by individuals. In the two most recent cases—the acquisition by the University of Texas at Austin of the García Márquez papers and the University of Oregon records release incident—there has been considerable traffic via email, twitter, and Facebook. Members and other archival colleagues have written that “SAA ought to do something.” Continue reading

Why people love archives

It’s time for the fifth challenge as part of “The Year of Living Dangerously for Archives!”

We recently heard from many of you about why you’re an archivist and what you love about archives. The results were inspiring. You get it, you know what we do matters, as evidence by literally hundreds of statements, many very heartfelt and compelling. Words and phrases emerged like “making people more compassionate and self-aware”, “fighting for the continued existence and better sharing of stories”, facilitating relationships across time”, “solving mysteries”, “memory, accountability, identity and culture”, “supporting democracy, knowledge and innovation”, “defending the rights of people.” Many, many more words and statements were offered that demonstrate how many of us are truly dedicated to and passionate about our profession. Continue reading

The Gift of Archives

Reflection is part of the holiday season for many. It’s a time to think about life, family, friends, community. So first, let me thank all of you for the gift of a year to spend working with you and serving our profession in ways both planned and unexpected. Thanks also for the ideas, thoughts, concerns, frustrations, plans and aspirations shared by many of you. Connecting “live” is a great gift for me—social media is great, but a real voice has timbre and tone that is hard to replace. However you have communicated, though, I appreciate the gift of your voice. I hope you will continue and others will join the conversation in the coming calendar year. Continue reading

Archives and Art: A Story from Detroit

The story of Detroit’s bankruptcy and the accompanying challenges has been in the news regularly for some time. My French-Canadian ancestors came across “détroit” (the straits) in the 1790s and generations of my family have been proud to call that city home—and when asked where I’m from, I still claim Detroit. I was fortunate to pursue my archival education at Wayne State University in the archival studies program led by Dr. Philip P. Mason. One of the great gifts for students at Wayne is the nearness of the Detroit Institute of Art, where we often would head on weekends or between classes to wander through the galleries. So I regularly read the articles about the bankruptcy, which included discussions of potentially selling off some or all of the astonishing collections of the DIA. Continue reading

Speak Up! Action alert on proposed changes to the Freedom of Information Act

An important advocacy role for all of us is to let our government know what we want from it—either personally or as members of the archival community. Here is the opportunity to do that by contacting your senators to support an issue for which SAA has a clear position as described in the Advocacy Agenda  and issue briefs developed by the Committee on Advocacy and Public Policy.   Continue reading